Angola: Portuguese speaking Fiscal Agent Manager/ Team leader

Tender: Fiscal Agent Services for TGF Grants in Angola Duration of Assignment: initially 12 months , starting October 2016 Job Code: PFM-AGO16TGF0332-FAM

Project description Different institutions (Principal Recipients and Sub-recipients) will receive a grants from an international donor. The Fiscal Agent shall act on behalf of the donor to provide a broad range of financial management services to implement the projects funded with the Grant funds (the “Program”). In this capacity the Fiscal Agent shall diligently oversee, discharge and perform all services necessary to achieve the optimum value for the monies expended, while ensuring that all financial transactions are conducted in strict compliance with principles, rules and procedures set out in the Agreements.

Job Description Specific responsibilities include:

• Administer the financial management of the funds to implement the Program efficiently and effectively.


• Take all necessary actions to prepare or assist in the preparation of any documents, budgets, plans, reports, requests, or certifications as may be required by the recipient for any action, or approval, including any provision of any data or information required for such action or approval.


• Submit reports as prescribed on the financial activities of the Program.


• Assist the recipients in developing a detailed budget for the Program on a rolling quarterly basis for the option year.


• Maintain and update with the recipient, as necessary, the single chart of accounts for the Program, which segregates financial information by Program, sub-program, project and activity, object of expenditure, sources of funding and geographical areas.


• Maintain and update, as necessary, the automated accounting system. Ensure that the accounting complies with and conforms to internationally accepted accounting standards.


• As needed, transfer knowledge and skills to fund recipients, Project Managers and Project Implementers on the financial management systems used by the Fiscal Agent in order to ensure the establishment and operation of a proper, efficient, and transparent financial management system, which support the implementation of projects funded by the donor.


• Assist in the preparation and updating of Audit Plans, and which shall include any required audits of Covered Providers, as required by the Audit Guidelines. Assist any auditor responsible for an audit to assess, review, audit or evaluate the Program, the funds and the utilization of goods, works or services funded with the funds.


• Provide timely access to Permitted Designees, the Inspector General, any auditor responsible for an audit to all information and records associated with the Program, and any electronic copy thereof, and all systems and facilities used to execute its responsibilities and provide copies of all documentation as requested.


• Protect the financial management activity from fraud, waste and abuse.


• Finance Capacity development like reinforcement of financial management skills, accounting skills, reinforcement of control and verification skills.


• Respond promptly and fairly to complaints about the timeliness of payments.


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  Assume other operational, functional, and contractual obligations and responsibilities as is customary in performing the duties of a fiscal agent.

  
  

  Qualifications: The Fiscal Agent Manager will at a minimum possess the following qualifications, skills and professional experience:

  
  


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  Master in Business Administration or Finance; Accounting certifications like ACCA (Certified Chartered Accountant or Certified Public Accountant, CA or CPA

  
  


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  Significant Experience working as a financial management professional (Finance Director, Controller or Manager or in a similar position responsible for accounting, budgeting, financial management and reporting) (approximately 15 years or more)

  
  


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  Education or Training in business, economics, finance, accounting, public administration, or related field.

  
  


• Professional financial management qualification or specialized training.


• Significant Experience setting up a financial management operation


• Previous working experience with international donors or development agencies, working experience with the Global Fund is an asset.


• Proven leadership qualities and experience as project manager/fiscal agent


• Proven record in financial capacity building


• Knowledge and experience of grants management, contract management and procurement procedures would be an advantage


• Extensive experience and proficiency in the use of automated commitment, budgeting and accounting software applications (accounting packages), experience with Tompro would be an asset


• Advanced proficiency in Microsoft Office, Outlook, Excel, word Project and Power Point


• Excellent communication skills and experience working with stakeholders


• Working experience in Africa, especially Angola is an advantage


• Fluency in Portuguese and English is a must